Facilities Reservations

Mission: To provide and coordinate University facilities and services for special events and conferences as well as rental of facilities for the University community and off-campus organizations in a professional manner. The Office of Facilities Reservations will:

• Provide information on policies and procedures required to sponsor a special event at the University
• Ensure that all special event/conference programs meet the criteria for University campus facilities and service usage and sponsorship
• Develop a list of facilities and services needed for the event
• Identify logistical requirements such as facility needs, parking, signage, public safety, and special equipment needs, and will work with the appropriate campus offices to coordinate these matters
• Provide a detailed estimate of charges for facilities rental and special requests for fees due to the University
• Develop and administer a facility rental agreement
• Maintain a periodic check on the progress of the event and prior to the event, review all facilities and services for adherence to the program requirements

The Office of Facilities Reservations will schedule facilities needed for all special events with the exception of the University Union and Housing (Pioneer Heights). Before any scheduling of special events/conferences the office will take into consideration the following criteria:

• Academic program needs
• Academic support programs
• Conference needs for campus sponsored or co-sponsored programs

Facilities which are not being used for the above programs will then be available for outside organizations for leasing.